Wedding Planner vs. Wedding Coordinator: All You Need to Know

Wedding Planner vs. Wedding Coordinator: All You Need to Know
Mar
10
Thu

Like other industries such as fashion, tech and eCommerce, the wedding industry has its own lingo, and the terminology can be confusing for anyone not in the business. For example, do you know the difference between taffeta and tulle? Similarly, a newcomer will not know the difference between a wedding coordinator and a wedding planner.

 

What Does A Wedding Coordinator Do?

Most wedding coordinators will help you in the weeks preceding the event, but only some play their role in the wedding itself. But they will ensure end-to-end operational efficiency. Their role is to coordinate and communicate with you and your significant other. They will deal with vendors, direct the setup, manage timelines and handle any issues that may arise.

If you plan to extend your wedding coordinator’s contract, they can also take up duties like managing your guest list RSVPs and attending final venue walkthroughs and running your ceremony rehearsal. Wedding coordinators will execute your vision to fruition and ensure you don’t have to worry about anything on your wedding day.

 

What does a Wedding Planner Do?

The main difference between a wedding coordinator and a planner is the amount of time they work and the things they manage. A wedding planner will work with you in the early stages of wedding planning. Thus, they can help you procure vendors, keep your budget in control and program on schedule. Moreover, they will answer all questions you may have. The best part is that it can also help curate design ideas, make better catering decisions, and even handle any travel arrangements.

When the D-day comes, a planner will do everything a coordinator does. However, by this point, you will have worked with them for a longer time, so they’ll be in line with your vision, and there will be no last-minute surprises.

 

Things to Consider Before You Book

Now that you know the difference between a wedding coordinator and a planner, here are a few things you need to consider before booking any of them.

A wedding planner can also be a wedding coordinator. Further, the terms planner and coordinator are used interchangeably. So, it is important you make a list of your services and the scope of your work. Thereafter, you can clearly think if you need a planner or a coordinator.

You will need to ask the following questions and then make a final decision:

  • Do they offer design services?
  • How many consultations are included, and are they a part of the package?
  • Will they attend in-person vendor meetings and look after venue walkthroughs?
  • How long will they be working with you?
  • Will they be present on the wedding day, or will an assistant be present in their place?

 

Wrapping Up

To gain more clarity, you must do your due diligence and see each professional’s website to see the services they offer and look for buzzwords like “full-service,” “partial-planning,” or “creative direction.” Many planners and coordinators will do exactly as listed so you can get a better idea of whether or not they will meet your expectations and avoid last-minute surprises.

Like other industries such as fashion, tech and eCommerce, the wedding industry has its own lingo, and the terminology can be confusing for anyone not in the business. For example, do you know the difference between taffeta and tulle? Similarly, a newcomer will not know the difference between a wedding coordinator and a wedding planner.